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  Home | Decorating Basics | Seating Planning
 

Seating and Tent Calculator

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Seating, where do you start!!!

     Whether you are planning a small Bar/Bat Mitzvah celebration and party or a large event with several Activities requiring seating arrangements. It can be a real problem! But stay calm and stay organized. You don’t know who to put where, whose speaking to who, your guests who may have things in common or would love to meet new people, guests who respond, "yes, they are coming and decide, "I can’t come!" and cancel. Or at the last minute Guests who want to come, or said "no" and changed their minds.

     Some people think sitting up in front of the band is the worst! Others think sitting in front of the band meand you have the best seats at the event. So, you'll never win? You can't please everyone!

     One other thing. If you are assigning table numbers, you must get this information to your calligrapher (if she is doing the seating cards or Invitations) in plenty of time. (Ask them what time frame they need). Remember, there will always be changes. Ask your calligrapher how they want to handle the last minute drop-outs and drop-ins.

How to use this chart:

1.  Determine how many guests you're planning for your bar/bat mitzvah weekend events.
2.  Go down the left column and scan across to the right based on the type of party you're having for the bar/bat mitzvah Friday dinner, Saturday evening party or the Sunday brunch.
3.  Add some extra space so people are comfortable, especially if you plan on having a bar, buffet lines, staged.
4.  Add those numbers up and that will tell you how much total area (sq ft²) you need for your function.  Depending on your event, you may want to add some extra space or go tithe next larger size then what is estimated simply because extra room is always better than not enough.

Ideas for seating space:

     This is only basic guide, don't cast these numbers in stone after you determine what amount of space you think you'll need.  Each event is different and these numbers should be used as starting point only. Then, once you work out the details, fine tune things depending on what your budget is and your preferences. See down this page for some examples of how to figure out required sizes.

So here is a trusted guide to help with your seating pland for your Bar/Bat Mitzvah events.

Now remember to consider the size of the tables:

  • 36" table seats 4 or less
  • 48" table seats 6-8 (6 comfortably)
  • 60" table seats 8-10 (8 very comfortably, but most people do put 10 at these; fewer centerpieces after all!)
  • 72" table seats 10-12 (10 very comfortably)

The next question: What’s considered good table location?

 

Recommended Area Required Per Person in Square Feet

Number
Of
Guests
Stand Up
Cocktail Party
6 ft² / person
Seated
in Rows
8 ft² / person
Seated
at 8' tables
10 ft² / person
Seated at
5' round tables
12 ft² / person
Dance
Floor Size
5 ft² / person
Add For
Bar Area or Buffet Lines
100 ft² per 50 guests
50 300 125 100
75 450 600 750 900 188 150
100 600 800 1000 1200 250 200
125 750 1000 1250 1500 313 250
150 900 1200 1500 1800 375 300
175 1050 1400 1750 2100 438 350
200 1200 1600 2000 2400 500 400
225 1350 1800 2250 2700 563 450
250 1500 2000 2500 3000 625 500
275 1650 2200 2750 3300 688 550
300 1800 2400 3000 3600 750 600
325 1950 2600 3250 3900 813 650
350 2100 2800 3500 4200 875 700
400 2400 3200 4000 4800 1000 800
450 2700 3600 4500 5400 1125 900
500 3000 4000 5000 6000 1250 1000
550 3300 4400 5500 6600 1375 1100
600 3600 4800 6000 7200 1500 1200

Tent Sizes

Most full scale Rental Venues can supply and set up the following tent sizes to match what ever you needs are for your event. The following list of sizes to the suggested capacity in square feet and then you can easily determine what size of tent that your your event planner may utilize for your event. 

Size Sq. Ft²   Size Sq. Ft²
10 x 10 100 40 x 60 2400
10 x 20 200 40 x 80 3200
15 x 15 225 40 x 100 4000
20 x 20 400 40 x 120 4800
20 x 30 600 40 x 140 5600
20 x 40 800 60 x 60 3600
20 x 60 1200 60 x 80 4800
30 x 30 900 60 x 100 6000
34 Hexagon 1044 60 x 120 7200
30 x 60 1800 60 x 140 8400
30 x 90 2700 60 x 160 9600
Example:
You want to seat 125 people for any special event such as afar/bat mitzvah party or a  wedding ceremony in your back yard and then have everyone mingle for a while for some cocktails and perhaps some finger food. What size of tent will work best?

andwer #1:
125 people seated in rows is suggested to be 1000 ft. from the seating chart.  The closest to that size is a 34-Hex tent @1044 ft.  To have room for people to mingle you can either clear the chairs and use the same tent or add a 20x20 joined together and only clear half the chairs and your ready for the party to begin with everyone comfortable.

andwer #2:
If you wanted to add a sit-down reception to your same wedding guests as andwer #1 here is what you can do.  Rearrange the tent and bring in some round banquet tables for the reception dinner after the ceremony and add some buffet tables. You would need the following to do this:

125 guests @ 12 ft² per person = 1500 sq. ft needed.  Add another 300-500 sq. ft. for buffet tables, gift table, M. C .platform etc and you arrive at around 2000 ft. total tenting needed.  This works perfectly for using two Hex-34 tents joined together and looks great for weddings.  You can have sliding walls all around to easily adjust for nice weather or keeping it warm later in the evening.

 
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